SWANSEA-667 Space is automatically being added after bullet points [Staff Site]

Meeting room booking procedure

Where a meeting has been approved by HoS then the following process must be followed:

1. Request to be approved by Head of Service and forwarded to: meeting.roombookings@swansea.gov.uk
2. Facilities management will advise if request can be accommodated.
3. If the meeting can be accommodated Facilities Management will share the civic building risk assessment with meeting organiser for distribution to attendees.
4. Meeting organiser to check wellbeing of all external attendees prior to attendance please see sample questions below:
   • Have you tested positive for COVID-19 in the last 7 days?
   • Are you waiting for a COVID-19 test or the results?
   • Do you live with someone who has either tested positive for COVID-19 or had symptoms of COVID-19 in the last 14 days?
   • Do you have any of the following symptoms?
     • A new, continuous cough*; a high temperature or fever; loss of, or change in, sense of smell or taste?
       * a new, continuous cough means coughing for longer than an hour, or three or more coughing episodes in 24 hours. If the patient usually has a cough, it may be worse than usual.
5. Meeting organiser to obtain contact details of all attendees prior to meeting and retain these details for Track and Trace purposes (name, email address or contact number).
6. On the day of the meeting, the meeting organiser or a nominated person must be available to meet any external attendees.
7. The meeting room will be opened 5 minutes prior to the start of meeting by security.